5.1.2 Guidelines for editing shared records (Cataloging Committee)


The Committee identified the following recommendations:

* Libraries in FOLIO may edit shared MARC/Instance records;
* Actual (character-for-character) duplicate fields may be removed without oversight;
* Fields that are essentially duplicates (same data; different format) may be edited or removed, using RDA standards;
* When there is some question whether to retain or delete a field from a MARC record, the field should be retained, pending further investigation;
* The 245 $h (GMD), where it exists in MARC records, should be retained, pending further development of Open RS (catalogers need not add a 245 $h where it is not already present);
* Local notes (590s etc.) should be stored in a Holdings and/or Item record, rather than a shared MARC/Instance record;
* Local subject headings (690s etc.) should be retained in the MARC record;
* Libraries that have holdings attached to the same MARC record should communicate with each other when considering edits to the record.